Managing Email - expert advice welcome ...

Discussion started by Mark1966, Aug 6, 2018.

  1. Mark1966

    Mark1966 Shavepocalypse 'Prepper' Staff Member Site Moderator Grand Society 2016 Sabbatical Fail 2018 Charity Auction Winner

    Inspired by this thread - Calling an IT Guru

    A question for those more expert than I ...

    Office365 is our work solution. In addition I have:
    • a hobby email
    • a person email
    • a community organisation email
    • a church email

    (of course there are LOTS of forwarders [aliases] set us to be able to trace the source of spam messages sent to theshopIpurchasedfromin2015@ type addresses)

    For some time now all of these other emails have been set up in my Outlook client as POP3 accounts with the mail to my single Inbox and then saved in sub-folders.

    Pros - a single Inbox and folder structure supported by rules to organise the incoming mail and all backed up nice and safe and sound.
    Cons - I'm only receiving these when my laptop Outlook client is connected, I don't get them on my mobile device, when I have to rebuild my laptop profile I have to recreate the POP connections and rules.

    Is there a better way? Pros and cons of any suggestions appreciated.
     
    Last edited: Aug 6, 2018
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  2. Monsta_AU

    Monsta_AU ...can I interest you in some vintage blades? Forum Administrator Grand Society

    Admin Post
    POP3 - Just don't.

    IMAP is far better, but does not co-exist with Outlook running against Exchange/365 nicely. Use a separate app (same advice applies) for IMAP email and leave it on the server and let everything sync.

    Forwarding - you are crazy. Mail Aliases is what you want, and easy to do in Gmail.
     
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  3. Mark1966

    Mark1966 Shavepocalypse 'Prepper' Staff Member Site Moderator Grand Society 2016 Sabbatical Fail 2018 Charity Auction Winner

    Nobody likes POP3 :( Everybody says IMAP - but it doesn't play nicely with Exchange/365

    But then I would need to manage each server and the mailbox size even if they are all collected in the one client at my end?

    Sorry, forwarders is the term used in cPanel, clarified in the original post - we are talking the same thing I think
     
  4. Monsta_AU

    Monsta_AU ...can I interest you in some vintage blades? Forum Administrator Grand Society

    Admin Post
    Seriously, POP3 is useless and support should be dropped for it globally.

    Leave Outlook for 365/Exchange mailboxes, use an IMAP client for everything else (eM Client, or Thunderbird).

    I would suggest you get the mail off cPanel and move it to GMail or similar. While I have some email on the hosting here, I do not rely on it at all. Trying to manage mailbox sizes is for chumps. If you don't have the disk space or skills to manage a server or have the available storage and backup, get off it and drop everything into GMail or other similar hosted IMAP service.

    Ah, yes possibly. I don't use it on cPanel - its just outbound email processing.
     
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  5. alfredus

    alfredus organises many group buys State Convenor - SA Group Buy Caporegime Charity Auction Team

    Again fully agree with @Monsta_AU - POP3 is so last millennium and just crap

    Thunderbird is most likely your best friend and very easy to setup - you can have as many Emails as you want - they are all nicely visually separated or not depending on your personal preferences.
     
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  6. Mark1966

    Mark1966 Shavepocalypse 'Prepper' Staff Member Site Moderator Grand Society 2016 Sabbatical Fail 2018 Charity Auction Winner

    The thought of having two clients and separating my life - challenging ...

    Thanks guys
     
  7. alfredus

    alfredus organises many group buys State Convenor - SA Group Buy Caporegime Charity Auction Team

    Thunderbird does that for you - but in just one App - you see the different accounts, you can answer from different accounts - but you only have 1 app - perfect ;)
     
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  8. Mark1966

    Mark1966 Shavepocalypse 'Prepper' Staff Member Site Moderator Grand Society 2016 Sabbatical Fail 2018 Charity Auction Winner

    Except for my work emails on Outlook :)
     
  9. Monsta_AU

    Monsta_AU ...can I interest you in some vintage blades? Forum Administrator Grand Society

    Admin Post
    Separation of church and state - easy!
     
  10. eggbert

    eggbert is full of Vision Collision 2018 Sabbatical 2017 Sabbatical Da Menth Heads

    Put it all in a spreadsheet!
     
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  11. Mark1966

    Mark1966 Shavepocalypse 'Prepper' Staff Member Site Moderator Grand Society 2016 Sabbatical Fail 2018 Charity Auction Winner

    Oh, so I can use Excel as my client.

    Hmmm, thinking of the macros now ...
     
  12. SpeedyPC

    SpeedyPC Active Member Grand Society 2017 Sabbatical Fail 2018 Charity Auction Winner

    Don’t start talking about email spreadsheets, because of got too many migraines to worry about spreadsheets
     
  13. Korbz

    Korbz Member

    Was slowly teaching myself vba userforms... got tired of it now have hired a contractor to do it lol
     
  14. sealer

    sealer Member

    I have my outlook work email 'working' in Thunderbird. Let me check one of these days how's the configuration (I think I buy a thunderbird extension, but I am not sure if this is needed at all) once back to the office and I'll drop you what I did :)
     
  15. Monsta_AU

    Monsta_AU ...can I interest you in some vintage blades? Forum Administrator Grand Society

    Admin Post
    Exchange supports IMAP just fine, as long as your admins have it turned on.
     
  16. sealer

    sealer Member

    I am not an IT guy, but I remember issues, maybe because I am a linux user and IT at UNI does not support it (but the local IT guy is really helpful, even with stuff that is not on his working stuff, like supporting linux users). I am a completely ignorant on this stuff, I just wanted to mention that thunderbirds can work with these micrososft accounts, even if I don't know the details
     

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